General information about CEEPUS
CEEPUS is the short form for Central European Exchange Program for University Studies and is a multilateral University exchange program in the extended Danube region based on an international Agreement. There are 15 member states who joined the current CEEPUS III agreement, each member state has a National CEEPUS Office (NCO).
Current member countries: Albania, Austria, Bosnia and Herzegovina, Bulgaria, Croatia, the Czech Republic, Hungary, North Macedonia, Moldova, Montenegro, Poland, Romania, Serbia, the Slovak Republic and Slovenia. The Universities of Pristina, Prizren, Peja et al. are also participating.
The main activity of CEEPUS are networks of eligible universities of the CEEPUS member states operating joint programs. Within these networks CEEPUS covers mobility grants for students and teachers of those eligible universities. Since 1995 approximate 82.000 mobility applications have been awarded in the framework of our program.
FTHM as a member is taking part in four CEEPUs Networks:
- Amadeus: coordinator WU- Vienna University of Economics and Business, Austria
- CESEENet: coordinator Universty of Rijeka. The network is intended exclusively for PhD students in Business Economics in Tourism and Hospitality (PETU).
- Education Without Frontiers: coordinator University of Applied Sciences Burgenland, Austria
- TASA network – Tourism and Agriculture Sustainable Alliances: coordinator University of Maribor, Faculty of Logistics (Slovenija).
CEEPUS Network mobility grant:
Network mobility are students and teachers exchanged among the partner institutions of a CEEPUS network. Eligible for a CEEPUS mobility grant are faculty members (i.e. the teaching, research and/or artistic staff) of a CEEPUS University that are also citizens of a CEEPUS member state. Inside the network quota for mobility (number of scholarships per faculty/university) are assigned to each member (for more details contact your CEEPUS coordinator).
Obligation of grant holder/teacher: teaching staff is applying for the purpose of lecturing/mentoring work in the host institution and developing inter-university cooperation. According to the Work Program, the condition for approving this type of mobility is to maintain minimum of six hours of teaching/mentoring work per week. The teacher has to secure evidence that the activities during mobility were carried out as stated in the work plan (Teacher report). Staff Mobility for Teaching can be carried out only during the lecture period at the faculty (see Class and Exam Schedule and Academic calendar.
The minimum duration of this type of mobility is five days, or three days in the case of short group mobility. The approval of the grant depends on the quality of work program submitted by the applicant. Other obligation of grant holder can be seen here.
Country Information and scholarship rates for mobility to Croatia can be seen here. Scholarship is awarded to the teacher by National CEEPUS Office Croatia (NCO Croatia).
Deadlines for the application in the Ceepus platform/system:
- June 15th: network mobility applications for the following winter term
- October 31st: network mobility application for the following summer term
- July 1st and November 30th: Freemover-applications, where applicable
This application should be sent to CEEPUS coordinator at least 15 days before the deadlines (see details under Incoming procedure). Before applying for the mobility inquire on the available quotas and internal procedures your faculty/university Ceepus coordinator.
Important note: If a teacher is coming from a non-EU country, a work permit must be obtained in order to carry out mobility at our faculty. Once the application is submitted to the relevant authorities, the process of obtaining the permit can take up to 3 months. Therefore, teachers must apply at least 5 months before the planned mobility. Last-minute applications cannot be accepted.
CEEPUS freemover mobility grant:
If your home institute is not part of a CEEPUS network, you can also apply as a CEEPUS freemover in any CEEPUS country. Eligible for a CEEPUS mobility grant are faculty members (i.e. the teaching, research and/or artistic staff) of a CEEPUS University that are also citizens of a CEEPUS member state. Please note that the priority will be given to the mobilities inside the Ceepus network. Obligation of grant holder/teacher apply to this type of mobility. Teacher needs to have an Freemover: Letter of Acceptance – Teacher (see “Documents and forms”) in order to apply in the system.
More general guidelines and information
- How CEEPUS works?
- CEEPUS APPLICATION PLATFORM/SYSTEM – online application and detailed information about the procedure and program
National CEEPUS Office (NCO) CROATIA – Agency for Mobility and EU Programmes (Country Information and scholarship rates for mobility to Croatia)
Incoming procedure
Below is a checklist of “to-dos” to help you keep on track.
Before applying in the CEEPUS online system for the grant:
- Read the General information about Ceepus program and contact Ceepus coordinator at your institution to inquire about your possibilities to participate in the program.
- Look through the Faculty (FTHM) website, https://fthm.uniri.hr/en/international-affairs/.
- Send the Application form (see “Documents and forms”) and your CV to the CEEPUS coordinator at FTHM. Please read carful the information in the form.
When planning your mobility take in account the academic calendar. Staff Mobility for Teaching can be carried out only during the lecture period at the faculty (see Class and Exam Schedule and Academic calendar). We strongly recommend to arrange in advance a host teacher at the FTHM who will be willing to provide the necessary hours of teaching/mentoring work to the applicant in accordance to the work plan. Mobility within the networks have a priority. Take in account deadlines for the application in the Ceepus platform/system. Application should be sent to CEEPUS coordinator at least 15 days before the deadlines.
- If your mobility is accepted CEEPUS coordinator will inform you via e-mail and you can apply in the official CEEPUS system.
After you have applied in the CEEPUS online system for the grant:
- In the system you can track the status of your application.
- If your application is “accepted” and you agree with the terms and conditions of the awarded scholarship, accept your CEEPUS grant in the CEEPUS online software, by clicking the “accept” button in your application. Inform the Ceepus coordinator at FTHM by email that you have been awarded the scholarship.
- Check the information provided on our website about the accommodation options.
- You will receive so called GIP (General Information Pack for CEEPUS Scholarship Holders) from NCO Croatia on your email. Please read it carefully! Sign the Letter of Acceptance, including the Obligations of the Scholarship Holder, and send it to the Agency as soon as possible, at the latest by the date stated in Provisional Letter of Award.
In the GIP you will find a instructions and further details on your stay in Croatia (visa information, health insurance etc. Example of a GIP (see “Documents and forms”) (not official document).
- Enquire at the Croatian Embassy in your country or at the national Ministry of Foreign Affairs for the most current information regarding entry and visa regulations between your country and Croatia (non EU citizens)
- Verify the status of the health care agreement between Croatia and your home country (non-EU citizens) and take all necessary steps to secure health insurance during your stay in Croatia.
- Prior to your arrival our Center for International Relations will help you out to obtain OIB (Personal Identification Number). You are required to have one in order to open a bank account necessary to get the scholarship funds. Read you GIP and contact our centre for further info (international@fthm.hr). If you already have an OIB number please let the Centre know.
- You will receive from the Ceepus coordinator details about work program at the faculty. We strongly recommend to contact your host teacher and Ceepus coordinator a week before your arrival.
After you have arrived at the faculty:
- Opening bank account in order to receive a scholarship fund. You should do this as soon as possible upon your arrival. Have with you a passport, OIB number and Letter of award.
- Bring the information about your bank number to our Center for International Relations.
- After we have received your bank account information the scholarship grant will be transfer to you. Have in mind that it can take a couple of days before you can access the money so we strongly suggest to have some funds with you when arriving in Croatia.
- Before you leave pick up your scholarship and close your bank account.
At the end of you stay:
- Fill in Mobility report and Letter of Confirmation.
At the end of your stay, you should fill in Mobility Report and Letter of Confirmation online at
Mobility report should reflect your grant holder official obligations and working plan in you online application (for additional info before filling out the report ask our Ceepus coordinator for help).
You should be able to fill our this report and letter no earlier than 3 days before the end of your stay. Mobility Report and Letter of Confirmation should be filled in and Letter of Confirmation signed and uploaded in the CEEPUS system 14 days after the end of your mobility at the latest.
After you fill in both of the reports, the report Letter of Confirmation should be printed and signed/stamped by the host institution and grant holder (you).
- If you don’t need the original document you can fill out the mobility report and letter of confirmation after you return home. In that case send your signed Letter of Confirmation via e-mail to Ceepus coordinator no letter the 7 days after the end of your mobility.
- If you need an original document bring you signed Letter of Confirmation in the Centre for International Relations or give it to the Ceepus coordinator. Signed and stamped Letter of Confirmation will be send to you via e-mail no letter the 7 days after the end of you mobility so you can upload it in the system. Provide the post address to the Centre so that the original document can be send to you via post.
If you need help concern the printing of the document please ask our colleagues in the Centre for International Relations.
Important: After you generate, fill out and print Letter of Confirmation at www.ceepus.info, please, don’t make any more changes in the form at the website. Even the smallest change will change the QR codes and you won’t be able to upload documents.
Accommodation
IMPORTANT: Staff member who have been granted CEEPUS grant have to inform via e-mail the NCO Croatia (ceepus@ampeu.hr) and Faculty (international@fthm.hr) about their accommodation needs! (please read carefully the information in you General Info Package for Ceepus Scholarship Holders sent to you by NCO Croatia)
Staff members coming to the faculty have two possibilities:
- Arrange their own accommodation (we recommend this option!)*. Faculty is dislocated from the campus and dormitory of University of Rijeka. If the staff decides to arrange their own accommodation he/she will be granted additional grant (fixed amount) to be used for accommodation expenses.
- Dorm accommodation in Rijeka can be arranged by NCO Croatia (depending on the availability!). Upon your request the accommodation will be arranged for you in a student dormitory for the period of the awarded mobility grant and it is paid by the Agency for Mobility and EU Programmes.
Dormitory Address: Student dormitory “Ivan Goran Kovačić”, Franje Čandeka 4, 51000 Rijeka, Croatia
In order to arrange you accommodation contact:
National CEEPUS Office, Agency for Mobility and EU Programmes
Phone 1: +385/1/555 7855,
e-mail: ceepus@ampeu.hr
If there is no available accommodation in the dorm the staff member will receive granted additional grant (fixed amount) to be used for accommodation expenses.
*Note: If you are arranging your own accommodation (especially if you are with ought a car) make sure that you have access to the bus number 32 or you are in a walking distance to the faculty. If you are renting an appartement have in mind that the owner of the appartement will have to make a contract with you and go with you to the police in order to regulate you stay in Croatia (if applicable).
Faculty ADDRESS:
Faculty of Tourism and Hospitality Management, University of Rijeka
Primorska 46, Ika (village), 51410 Opatija, Croatia
Phone: +385 51 294 202 (Center for International Relations)https://fthm.uniri.hr/en/
Regulating your stay in Croatia, Visa, Health insurance, etc.
Please read information in General Information Package for Ceepus Scholarship Holders you have received from NCO Croatia! All obligation stated in GIP are responsibility of the grant holder.
Example of a GIP (General Information Package) you can see under “Documents and forms”.
If you need any additional info or help please contact our Centre for International Relations.
Documents and forms
Contact
Center for International Relations at FTHM
Jasna Lasinger Silađev, M.Econ.
Phon: +385 (051) 294-202
E-mail: jasnal@fthm.hr, international@fthm.hr
Web: https://fthm.uniri.hr/en/international-affairs/
Working hours: On working days from Monday to Friday from 7:30 a.m. to 3:30 p.m located in the glass office (ground floor of the old building) in the recommendation for prior announcement via e-mail.
CEEPUS coordinator at FTHM
Prof. dr. sc. Kristina Črnjar
Phon: +385(051) 294-185
E-Mail: kcrnjar@fthm.hr
Office number: 211
National CEEPUS Office Croatia (NCO Croatia)
Agency for Mobility and EU Programmes
Frankopanska 26, HR-10000 Zagreb
Fax: +385/1/500 5699
Web: ampeu.hr
Tanja Veljak
Phone: +385/1/555 7855
e-mail: ceepus@ampeu.hr
Anja BAJT
Phone: +385/1/555 6497 e-mail: ceepus@ampeu.hr